The JTW Program runs from October to July every year and you can join for ONE YEAR (two semesters) or ONE SEMESTER.
This is how 2008-2009 academic calendar looks.

Program Rules and Policies

JTW students are expected and required to read carefully, understand fully, and abide consistently by the following rules and policies, and further to consult in a timely way with JTW staff should questions or problems regarding these arise.? Those who display a pattern of noncompliance with the guidelines, even if inadvertently, risk dismissal from the Program.?

In General…

1) JTW students need to be aware that very often they are viewed in Japan as ambassadors from their home countries and should therefore conduct themselves accordingly. ?At all times students are expected to behave in a mature and responsible manner, as their actions reflect also on Kyushu University and the JTW Program.? It is important to realize and to remember that one’s comments, facial expressions, gestures, appearance, demeanor, and so on all potentially leave lasting impressions, and can affect relationships and the quality of the JTW experience.

2) JTW students must observe Japanese law, always mindful that the legal rights, protections, and guarantees that apply in their home countries do not carry force or necessarily have parallels in Japan.?

3) The JTW Program prohibits, and will consider as grounds for program dismissal, forms of misconduct that include, but are not limited to, underage possession and/or consumption of alcohol; endangering behavior while intoxicated; disorderly conduct while intoxicated; manufacture, possession, use, distribution and/or sale or illegal drugs and/or substances; assault; harassment; and sexual misbehavior.

Academic Rules and Policies

1) The JTW Program is designed to be academically engaging and challenging. ?While clearly it is important for students to experience life outside of the formal educational environment, JTW participants are obliged to remember that they have been admitted to the Program partly on the strength of their past academic performance. ?Kyushu University will expect from each student the same academic commitment and effort as demonstrated at their home university.

2) Kyushu University maintains and enforces strict attendance requirements for all classes offered through the JTW Program. ?Failure to keep up good attendance may result in a grade reduction or denial of course credits by the course instructor.

3) Students must fulfill all indicated course requirements in a timely fashion. ?Assignments submitted late and without valid excuse may either be refused or subject to a grade reduction.? Time extensions to complete coursework beyond the end of a semester are not permitted.

4) Students who do not meet the JTW full enrollment requirement, as defined above under “JTW Academic Requirements,” whether because of failure to satisfy class work, attendance, or other course requirements, are, pending fair and timely consideration of the circumstances, subject to dismissal from the program.

5) In addition to the requirement to attend classes (see above), attendance is mandatory for JTW participants at certain special events held during the course of the academic year, including the Program orientation, International House (Kaikan) orientation, opening and closing ceremonies, and independent study project oral presentations, as well as at occasional receptions and other designated activities).?

6) Participation in study trips is optional though strongly encouraged; to ensure smooth planning, JTW assumes that every student will participate in each trip unless otherwise notified by the student.? Non-participating students, out of courtesy to the Program staff who must organize and budget for the outings, are asked to give timely notice of a decision not to attend.? When occasionally participation fees are required, students are expected to pay promptly and in the manner requested.? Because large-group traveling demands a distinctive level of organization and coordination, study trips sometimes involve a degree of regimentation and loss of participant autonomy, which students are expected to understand and accommodate.

7) The JTW Program prohibits, and will consider as grounds for grade reduction, denial of course credits, or program dismissal, forms of academic misconduct that include, but are not limited to, plagiarism; unauthorized collaboration; false claims of performance; and deliberate falsification.

8) All course enrollments and all academic results obtained by the student while on the JTW Program will be reported to his or her home university, regardless of the individual’s preference or performance.? Transfer of credits and grades to the student’s record, however, requires home university approval and action.? Withdrawal of students from courses after published JTW and faculty registration deadlines is not permitted except under extenuating circumstances, and requires approval from the JTW coordinator.

Administrative Rules and Policies

1) Students must pay all required fees (e.g., Kaikan rent, study trip fees, and, in the case of students from non-partner institutions, tuition and other assessed fees) promptly and in the manner requested.

2) All JTW students are required to maintain valid, comprehensive health (sickness and accident) insurance during their stay in Japan. ?To meet this requirement, all Program participants, even if they have comparable insurance coverage from home, must enroll in the Japanese National Health Insurance (NHI) program upon arrival in Japan.

3) Non-essential travel during semester-time should be undertaken only in the knowledge that any resulting class absences, if incurred without prior instructor approval or otherwise valid reason, may result in grade reduction or denial of course credits. ?Sightseeing, including touring with visiting family and friends, is not considered a valid reason for missing class or other required program activities. ?

4) Kyushu University prefers to know the general whereabouts of all JTW students throughout their time on the Program. ?Particularly in the event of an emergency or other urgent situation that may require the sharing of information, provision of assistance, or communication with people from home, it is important that students can be contacted at any time.? Those who wish to travel from their registered address within Fukuoka for more than five days, or outside Japan for even a single day, at any stage during the JTW Program period, therefore are requested to submit to the JTW Office, in advance of their departure, a “JTW Travel Notification.”

5) Early departure from the JTW Program, upon completion of Semester 2 academic requirements but before the JTW Closing Ceremony, is not permitted except under special circumstances (e.g., academic or medical necessity, family emergency, etc.) and requires, as the situation allows, timely notification of, and consideration by, the JTW coordinator.

6) While living in University housing, JTW participants must comply fully with the rules and regulations as established by the Kyushu University Housing Division.? They are expected at all times to be considerate of co-residents and respectful of housing staff, facilities, and property.? Consumption of alcohol and smoking in the buildings where JTW students are placed is strictly prohibited.

7) Students may accept part-time jobs during the JTW program period providing they receive clearance for each job from the Fukuoka Immigration Bureau. ?Kyushu University maintains strict rules, with which JTW students must comply, regarding the amount and type of work allowed.