Procedures at Immigration Bureau

Fukuoka Immigration Bureau

Address Fukuoka Legal Affairs Government Complex No.1,
3-5-25, Maizuru, Chuo-ku, Fukuoka City, Fukuoka Pref.
Post Code: 810-0073
Office hours 9:00AM-4:00PM, weekday
TEL (Status Department)
 092-717-5420
Website http://www.immi-moj.go.jp/english/index.html
Start of a new residency management system on July 2012
Please see here for the latest information.
(Immigration Bureau of Japan website)

 

Issuance of Residence Card

 Residence Card is issued to each foreign national who is allowed to stay in Japan more than 3 months. If you enter Japan via Narita, Haneda, Chubu, Kansai, Shinchitose, Hiroshima or Fukuoka International Airports, Residence Card will be issued just after the landing permission procedure. If you enter Japan via other ports of entry including Port of Hakata, seal of landing permission is stamped on your passport, with the statement “Residence Card will be issued at a later date”
 *Residence Card will be sent by the Immigration Bureau to the address which you notify to local ward office in about 1 week after the registration is completed.

Extension of Period of Stay

 If you wish to stay beyond the determined period of residence from the time of landing or residential status change, you are required to apply for an extension of period of stay at the Fukuoka Immigration Bureau with necessary documents. The application can be accepted 3 months prior to the date of expiration.
 You will receive a new residence card after approval of the extension. Please bring your passport and new residence card to the concerned support center when you finish the procedures at the immigration bureau.

■Necessary Documents

  • 1. Application for Extension of Period of Stay【for applicant, part 1~3】*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2. Application for Extension of Period of Stay
    【for organization 1~2】
    Please apply at the Student Section or Support Center of your department.
  • 3. Passport
    (to show)
  • 4. Residence Card (or Alien Registration Card)
    (to show)
  • 5. Fee
    ¥4,000
    (a revenue stamp; available at the Immigration Bureau upon application)
  • 6. Certificate of Enrollment
    Degree students can issue at the automatic certificate issuing machine.
    Non-degree students need to ask the Student Section of the concerned department.
  • 7. Transcript(Certificate of Academic Record)

    It is issued at the Student Section of the concerned department. If not obtainable, please ask your academic advisor to fill in the following document. The forms are available at the International Student Exchange Division (ISED) or Support Center.

    A: academic performance statement
      for doctoral student

    B:research activity statement
      for research student, degree student who used to be a research student
      in the previous semester, degree student who used to be a research
      student in the past and never submitted research activity statement
      before

     

  • 8. Documents proving the financial capability for living in Japan: bank passbook, certificate of scholarship, etc.
    * If you are a Japanese Government scholar, please ask ISED to issue the “Certificate of Japanese Government Scholarship”.

Changing Residence Status

 International students who have been admitted to Kyushu University are required to obtain a “College Student” status of residence. Unless you have “College Student” status of residence, Kyushu University will not recognize you as an international student and can’t give you any service for international students (e.g. scholarship).
 If you do not have the status stamped in your passport, you should consult Support Center of your department, get complete set of necessary documents, and apply for a change of the status at the Fukuoka Immigration Bureau.
 You will receive a new residence card after approval of the changing status of residence. Please bring your passport and new residence card to the concerned support center when you finish the procedures at the immigration bureau.

■Necessary Documents

  • 1. Application for Change of Status of Residence 【for applicant, part 1~3】*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2. Application for Change of Status of Residence
    【for organization, part 1~2】
    Please apply at Student Section or Support Center of your department.
  • 3. Photocopy of Admission Letter from Kyushu University
    *If you are a research student, your research contents should be stated.
  • 4. Document proving your financial capability during the stay in Japan
  • 5.Passport
  • 6. Fee
    ¥4,000
    (a revenue stamp; obtainable in a kiosk near Immigration Bureau at time of application)

You may be requested to submit additional documents.

 You have received a job offer in Japan.

 International students who intend to work in Japan are required to change their status from “ryugaku (College student) to another, such as “jinbun chishiki/kokusai gyomu (specialist in humanities/international services)” or “gijutsu (engineer),” whose holders are permitted to work in Japan.
 The Immigration Bureau generally begins accepting applications for this type of status change around January of the employment year. Please note that examination of the applications takes 1 to 3 months so you are advised to start our preparations for this procedure ahead of time.

■Necessary Documents

  • 1. Application for Change of Status of Residence*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2. Passport (to show)
  • 3. Residence Card (or Alien Registration Card) (to show)
  • 4. Resume (There is no fixed format but clearly indicate your educational and employment history)
  • 5.A copy of your employment contract
  • 6. Copies of the company registration and financial statement
  • 7. Corporate guide (Brochures of the company)
  • 8. Certificate of graduation (or certificate of expected to graduate)
  • 9. Fee
    ¥4,000
    (a revenue stamp; obtainable in a kiosk near Immigration Bureau at time of application)

You may be requested to submit additional documents.

 You wish to remain in Japan after graduation to find a job.

 International students who have graduated from or completed an undergraduate or postgraduate degree program and who wish to remain in Japan to continue their job-seeking activities are required to change their status to “tokutei katsudou (designated activities for job-seeking activities)”. If the status change is granted, you will be allowed to remain in Japan for another 6 months. If your eventual request for extension of stay is also granted, you will be allowed to stay in Japan for another 6months, which comes to be 12 months in total at maximum.
 Please note that non-degree students including research students, as well as students who leave the University after completing the required course work but without submitting a dissertation or obtaining an academic degree, are not eligible for this status change.
 ※To further extend your stay in Japan after the first 6 months to continue your job-seeking activities, you are required to repeat the same formalities. You are advised to keep a record of your job-seeking activities, which is necessary for the University to issue a letter of recommendation.

■Necessary Documents

  • 1. Application for Change of Status of Residence*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2. Passport (to show)
  • 3. Residence Card (or Alien Registration Card) (to show)
  • 4. Documents proving your financial capability during the stay in Japan (such as bank books, any documents certifying that you have received a money transferred from your country)
  • 5. Certificate of graduation (or certificate of expected to graduate)
  • 6. A letter of recommendation from Kyushu University
     ※To issue a letter of recommendation, a recommendation letter from your supervisor is required. Please visit the Support Center for more details.
  • 7. Documents clearly showing continuation of job-seeking activities (such as a record of your job-seeking activities, a notice letter of selection result from companies)
  • 8. Fee
    ¥4,000
    (a revenue stamp; obtainable in a kiosk near Immigration Bureau at time of application)

You may be requested to submit additional documents.

 You have received an offer from a company, but you are entering the company in the following fiscal year.

 International students who have graduated or completed the program in September or who have received an offer from a company while you are engaged in job-seeking activities with the status of “tokutei katsudou (designated activities for job seeking activities)” must change the status to “tokutei katsudou (designated activities with a job offer)”.

■Necessary Documents

  • 1. Application for Change of Status of Residence*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2. Passport (to show)
  • 3. Residence Card (or Alien Registration Card) (to show)
  • 4. Documents proving your financial capability during the stay in Japan (such as bank books, any documents certifying that you have received a money transferred from your country)
  • 5. Resume (There is no fixed format but clearly indicate your educational and employment history)
  • 6. A letter of job offer
  • 7. Copies of the company registration and financial statement
  • 8. Corporate guide (Brochures of the company)
  • 9. Certificate of graduation (or certificate of expected to graduate)
  • 10. Fee
    ¥4,000
    (a revenue stamp; obtainable in a kiosk near Immigration Bureau at time of application)

You may be requested to submit additional documents.

Procedure for obtaining a Re-entry Permit

 Since July 9th, 2012, under the new residency management system, “a special re-entry permit system” will be introduced.
Foreign nationals in possession of a valid passport and residence card (*1) who will be reentering Japan within 1 year of their departure to continue their activities in Japan (*2) will, in principle, not be required to apply for a re-entry permit. Also, the fee for a special re-entry permit is free.
If you wish to use a special re-entry permit, please be sure to present your residence card and fill out the check box for special re-entry permit in an “embarkation card for re-entrant” at departure.
Foreign nationals who have departed from Japan on a special re-entry permit will not be able to extend that permit while abroad. Please note that such foreign nationals will lose their resident status if they fail to re-enter Japan within 1 year of their departure (*2).

(*1) The special re-entry permit system also applies to those in possession of a passport stating “Residence card will be issued at a later dete”, or an alien registration card deemed to be equivalent to the residence card.
(*2) If your period of stay expires within 1 year after your departure, please ensure that you re-enter Japan before the expiration of your period of stay.

When you leave Japan more than 1 year, you are required to acquire re-entry permission at the Fukuoka Immigration Bureau before you leave. Please check the following application fee.
Also, since July 9th, 2012, the maximum validity period of a re-entry permit is to be “5 years”, instead of the current “3 years”.
Changes was made to the format of the re-entry and departure ED card starting from July 1, 2014.
For more details, please check at Immigration Bureau website or here.

■Necessary Documents

  • 1. Application for Re-entry Permit *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Passport
    (to show)
  • 3. Residence Card (or Alien Registration Card)
    (to show)
  • 4. Fee(a revenue stamp)
    ¥3,000 for single / ¥6,000 for multiple

Permission for Restricted Part-time Work

 International students of “College Student” status are not permitted to work. If you wish to work part-time, you are required to get permission by the Fukuoka Immigration Bureau.
 Please bring your residence card and passport to the concerned Support Center when you receive the permission.
 If you withdraw from Kyushu University temporarily, you are not allowed to engage in part-time jobs even if you have work-permit because a college student status is issued to those who engage in study and research activities.

 MEMO 

 In case you are going to to engage in the following activities in Kyushu University, a work permit is not required.
・TA (Teaching Assistant) or RA (Research Assistant) in Kyushu University・part-time job to assist office work, research/experiment of Kyushu University ・Tutor or Support Team for new international students in Kyushu University
・Guest teaching at elementary and junior high-school etc. through Kyushu University
*Please contact to Support Center of your department for more details.

【Authorized Part-time Work for International Students】

You will not be given permission for part-time work that does not satisfy this condition.

  • not more than 28 hours a week
    *not more than 8 hours a day during the long-term holidays (Spring, Summer, Winter) as set by the University
  • Part-time considered harmful to public morals is not allowed.

* You must never work part-time beyond the above working limit. If you don’t follow the rules, you can be punished by repatriation, a fine, or imprisonment.
* It is prohibited for international students to do part-time work in entertainment and amusement businesses (e.g. bars, cabarets, pachinko parlors and mah-jongg parlor). Also, this includes working as a dishwasher or cleaner in a nightclubs, and bars or cafes that serve food and drink to customers while entertaining them.

■Necessary Documents

  • 1. Application for Permission to engage in activity other than that permitted under the Status of Residence previously granted *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Passport
    (to show)
  • 3. Residence Card (or Alien Registration Card)
    (to show)

Permission to engage in an activity other than that permitted under the resident status may be given at the port of entry or departure.

 Permission to engage in an activity other than that permitted under the resident status may be given at the port of entry or departure, to persons for whom all of the following apply:
 ・Persons entering Japan for the first time.  
 * Those entering Japan with a re-entry permit are not eligible.
 ・Those who are granted “College Student” status of residence with the permitted period of more than 3months.

■Necessary Documents

  • 1.Application for Permission to engage in activity other than that permitted under the Status of Residence previously granted *updated on July 9th, 2012

Report to the Immigration Bureau

(1) Changes in your name, nationality, and other personal details
 When your name, nationality and/or other personal details changes due to the occasion (e.g. a marriage), you are required to report that to the Fukuoka Immigration Bureau within 14 days after the change takes places.

■Necessary Documents

  • 1. Notification of a Change of an Item on the Residence Card *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Photograph (4 cm × 3 cm)
  • 3. Passport (to show)
  • 4. Residence Card (or Alien Registration Card) (to show)

(2) Notification of the Accepting Organization
 When you finish your study/research/working activity in Kyushu University or when you enter/transfer to other universities, you are required to report to the Immigration Bureau within 14 days after the change takes places.
 Please submit the form at the Immigration Bureau or by post.

If you submit by post, please send the form to the address below with the photocopy of your residence card.
  Tokyo Regional Immigration Bureau, Information Processing Department
  5-5-30 Konan, Minato-ku, Tokyo 108-8255

■Necessary Documents

1. When you finish your study/research/working activity in Kyushu University (left the organization)

  • 1. Notification of the Accepting Organization (left the organization) *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Residence Card

2. When you enter/transfer to other universities (transfer)

  • 1. Notification of the Accepting Organization (transfer) *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Residence Card

Re-issuance of a Residence Card

1. Re-issuance of a Residence Card (in case of loss)
 If your residence card is stolen or missing, you must report to the Fukuoka Immigration Bureau within 14 days from the date you notice the fact.

■Necessary Documents

  • 1. Application for Re-issuance of a Residence Card (lost) *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Photograph (4 cm × 3 cm)
  • 3. Passport (to show)
  • 3. Document to certify that you lost your residence card (e.g. loss notification certificate, theft report certificate) *If you cannot submit any certificate, please make a document indicating the reason why you cannot submit it and the details of the loss.
  • 4. Passport (to show)

2. Re-issuance of a Residence Card (in case of defacement)
 When your residence card is need to be reissued due to defacement, please apply for re-issuance at the Fukuoka Immigration Bureau as soon as you can.

■Necessary Documents

  • 1. Application for Re-issuance of a Residence Card (defaced) *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Photograph (4 cm × 3 cm)
  • 3. Passport (to show)
  • 4. Residence Card (or Alien Registration Card) (to show)

3. Re-issuance of a Residence Card (in case of optional renewal)
 If you need to get a new residence card except for the cases noted above, please apply at the Fukuoka Immigration Bureau.

■Necessary Documents

  • 1. Application for Re-issuance of a Residence Card (Optional renewal) *updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Photograph (4 cm × 3 cm)
  • (2)Passport (to show)
  • 3. Passport (to show)
  • 4. Fee: 1,300 yen (a revenue stamp)

Bringing Your Family to Japan

  If you wish to invite your family to stay with you, it is advised to bring your family once you have become accustomed to life in Japan and find a place for them to live.
 If your family will stay in Japan within 90 days, please apply for a “temporary visitor visa” at the Japanese embassy or consulate in your country. Please make inquiry to Japanese embassy/consulate directly for more information. If they will stay more than 90 days, please obtain a “Certificate of Eligibility for Status of Residence (CoE)” for your family from the Fukuoka Immigration Bureau. The procedure at the Japanese embassy/consulate would be more smooth and quick if they take it.

■Necessary Documents

  • 1.Application for Certificate of Eligibility【for applicant, part1~3】*updated on April 1st, 2015
    You can get the application form at Support Center
  • 2.Photograph of the applicant (your family)
    (4cm × 3cm)
  • 3.Documents certifying relationship to you
    (copy of family register, copy of marriage certificate, copy of birth certificate, etc.)
  • 4.Your Certificate of Enrollment of Kyushu University / Your Certificate of Employment of Kyushu University
  • 5.Your Passport and Residence Card (or Alien Registration Card)
    (to show)
  • 6.Stamped and addressed envelope
    (to receive CoE for your family by mail from the immigration bureau)
  • 7.Documents indicating financial capability to support your family
    (bank passbook, certificate of scholarship, etc.)

* You may be requested to submit additional documents if necessary.
* Documents in a foreign language must be accompanied by a Japanese or English translation.
*Any original certificates submitted to Immigration bureau will not be returned in principle. If you submit non-reissuable documents, please ask Immigration bureau for return in advance.

Registration of Birth

 A child born in Japan is required for Alien Registration within 60 days from the date of birth with the birth certificate issued by the hospital at residential municipal ward office.
 If the child is going to stay more than 60 days from the date of birth, it is required to obtain residence status. Application for residence status must be made within 30 days after birth with the birth certificate from hospital or the acceptance letter of birth certificate issued by a municipal office at the Fukuoka Immigration Bureau.

■Necessary Documents

  • 1. Application for Permission to Acquire Status of Residence*updated on July 9th, 2012
    You can get the application form at Support Center
  • 2. Passport
    (to show)
  • 3. Residence Card (or Alien Registration Card)
    (to show)
  • 4. Certificate of Birth or Acceptance Letter of Birth Certificate