Current Students

If you already have a “Student” status of residence, be sure to apply for an extension of stay when necessary. You can apply from 3 months prior to the expiration date on your residence card. However, please note that Kyushu University cannot provide the necessary documents (for use by the organization you belong to) until 3 months prior to the day of enrollment.
If you wish to apply for extension of stay earlier, please do so through the educational institution you are currently enrolled in.

Those who already hold a valid residence status, such as “Long-Term Resident” or “Dependent,” do not need to complete any additional procedures.
However, if you do not obtain the “Student” residence status, you will not be treated as an international student and will not be eligible for services provided to international students, such as scholarships.If you wish to change your status of residence to “Student”, please apply for a change of status of residence.（Kyushu University only handle changes to the “Student” status of residence.）
※Please note that Kyushu University cannot provide the necessary documents (for use by the organization you belong to) until 3 months prior to the day of enrollment.

Once your change of residence status has been approved, a new residence card will be issued.
After completing the procedures at the Immigration Services Agency, please submit copies of your passport and new residence card to the student affairs office of your faculty or graduate school.

If you are currently in Japan with a “Temporary Visitor” status of residence, as a general rule, you will need to leave Japan to apply for a Certificate of Eligibility. You could be punished for illegal residence if you repeatedly leave and enter Japan on a “Temporary Visitor” status to study at Kyushu University.

You may apply to extend your period of stay from three months before your period of stay expires. Any stay after the expiration is punishable for illegal residence, so be sure to apply to the Fukuoka Immigration Bureau before termination.

Kyushu University only handles procedures concerning extensions under “College Student” status of residence. You need to receive an application form, issued by Kyushu University.

*International Exchange Student Division Office hours
(The hours when we can handle procedures involving status of residence):
9:00 to 16:00 (Mon. to Fri.)
(Closed from12:00 to 13:00 during spring and summer breaks) listener

Please refer to the following file for the procedure flow for extending your period of stay.

If a transcript cannot be issued, please ask your academic advisor to prepare the following documents and submit them to the Immigration Office as alternative documents.

If the course of study is extended due to a stay of absence, leave of absence, etc., a “Statement of Reasons” must be submitted to the Immigration Bureau.

Please refer to the following file for information on where to submit your renewed residence card.

If you take a leave of absence or withdraw from the program, you will no longer be able to remain in Japan under the “Student” status of residence. When you depart, please return your Residence Card at the airport.
If you plan to remain in Japan, you must change your status of residence to the appropriate one.
Please inquire the Immigration information Centerfor further questions about changing status of residence.
the Immigration information Center

Additionally, for procedures regarding anything other than your status of residence matters, please inquire the office of the department you belong(ed) to.

When re-enroll at Kyushu University, you must obtain a CoE again, just as you would if you were coming to Japan for the first time.
The International Student Exchange Division accept the CoE application through the Pre-Arrival Assistance.
Please submit your CoE application well in advance. Since it takes 2 to 3 months for the Immigration Bureau to issue the CoE, please do not wait until just before your scheduled return to the university to apply.

Your student status at Kyushu University will become either “On leave” or “Studying abroad”. Please confirm with your School/Graduate School office.

Your status of residence as “College Student” will be terminated, so be sure to return your residence card at the airport when leaving the country. You will need to apply for a “Certificate of Eligibility (COE)” when returning to Kyushu University.
for the application procedures for the COE. It will take 2 to 3 months to apply for the COE, so be sure to have plenty of time before your return to the university.

If you are studying abroad in one of the programs provided by the Center for International Education, you will receive instructions through your orientations before leave. If you are going abroad under any other programs, please inquire your School/Graduate School office.

The “College Student” status of residence is for receiving an education in Japan. Therefore, when acquiring a part- time job, you must submit an “Application for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted” to the Immigration Bureau.

Take the following four documents, and go to the Immigration Bureau.
The process will take from two weeks to two months.

It is determined by law that “Activity other than that Permitted under the Visa Status Previously Granted”(part-time employment) shall be limited to 28 hours per week (As exceptions, 8 hours a day, 40 hours a week, during summer, winter, and spring breaks).
You must never work part-time beyond the working limit; you could be punished by repatriation, a fine, or imprisonment.
*You are prohibited from working par-time in entertainment and amusement businesses, and sex-related businesses. This includes work such as washing dishes or cleaning in ‘snack’ (sunakku) bars, nightclubs, and bars or cafes that serve food and drink to customers while entertaining them.

If you are a regular student working as a Teaching Assistant (TA) or Research Assistant (RA) at Kyushu University with a “College Student” status of residence, you do not need to apply for permission to engage in “Activity other than that Permitted under the Visa Status Previously Granted.”

• Please see here to confirm the details of TA at Kyushu University.
  Kyushu University TA Portal

No special procedures are necessary.

Regardless of whether or not the internship is a program provided by Kyushu University, you must submit the “Application for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted.” For the procedures of application.

You must check with your prospective employer about the necessary procedures and apply for a valid VISA status individually.

You will not be able to reside under a “Student” status of residence, so promptly apply to change your status of residence to one that is appropriate. For information on which status you should apply for, inquire your prospective employer or the Immigration Bureau.

If you are temporarily leaving the university to attend an abroad internship, be sure to return your residence card at the airport when leaving Japan. You will need to apply for “Certificate of Eligibility (CoE)” again when returning to the university.

If you are returning to your country during school vacations, or leaving Japan for travel, check “I am leaving Japan temporarily and will return” on your ED card, and present it at the airport （see here for a sample when filling out the ED card).

Immigration Services Agency

If you fail to return to Japan within one year from departure, you will lose your status of residence. If your period of stay is to expire before one year from departure, be aware that you must return by that date of termination.

For details, check the Immigration Bureau Website

Immigration Bureau Website

If you do not carry your residence card with you, you can be fined an amount not exceeding 200,000 yen, so be sure to report your loss to the nearest police station as soon as possible. After you report to the police, go to the Immigration Bureau and apply for a reissuance.

* Also take your student ID with you, in case you are asked to present it.
For further details, see here

Immigration Services Agency

You must have the address on your residence card changed within 14 days of moving.

Go to the ward/city office of your old address, submit a “tenshutsu todoke”, (notification of moving out) and obtain a “tenshutsu shomeisho” (Change of address certificate).
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Within 14 days of moving in, go to the ward/city office of your new address and submit the “tenshutsu shomeisho” and “tennyu todoke” (notification of moving in) to register as a resident.
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When the ward/city office changes the address on the back of your residence card to your new address, the process is completed.
*Be sure to change the address on your student ID as well. If you do not know how, inquire your affiliated school office.

The “Student” status of residence is valid only during your enrollment. Your “College Student” status will be terminated after graduation, so please be sure to leave the country immediately. However, a one month stay is accepted for preparations (If you are short of one month to your date of termination, be sure to leave Japan before your status of residence expires). Be sure to return your resident card at the airport.
*If you must extend your stay for an inevitable reason for over one month, please inquire directly to the Immigration Bureau.

Students seeking job opportunities in Japan may apply to change their status of residence to “Designated Activities” if certain qualifications are met.
If you wish to change your residence status to the Designated Activities to continue your job hunting, please make sure to consult with the Student Affairs Section of your faculty in advance.

Designated Activities (for job hunting)

Your “Student” status of residence is only valid during your period of enrollment. Your status will be terminated after graduation, so be sure to complete the procedures to change your status of residence. Please inquire your prospective employer for the specifics of the procedure. If there is an open period between graduation and employment, inquire either your prospective employer or the Immigration Bureau to either leave the country or change your status of residence.

Depending on your plans, you must submit the “Application for Extension of Period of Stay”for the specifics of the procedure.

Submit a “Notification of the accepting organization (leave)” to the Immigration Bureau within 14 days after your graduation from Kyushu University. You may submit at their office, through mail, or internet. For further details, see here

Immigration Services Agency

Please inquire your prospective university on the “Application for Extension of Period of Stay”.

Regular international students who will graduate/complete their studies with a degree and wish to stay until the date of enrollment to a graduate school may apply for a change of status of residence to “Designated Activities (for those who wait for graduate school entrance.)” There are some conditions, such as obtaining a letter of pledge from the graduate school. Please consult with a graduate school you enter. If your enrollment is cancelled after obtaining this status of residence, you will, in principle, be required to return to your home country. However, it is possible to change the status of residence to another status.

Designated Activities (for those who wait for graduate school entrance.)