\r\n\r\n

VISA\uff0fStatus of Residence<\/em><\/h2>\r\n\r\n
Guidance Video<\/em><\/h3>\r\n\r\nThis is a guidance video about immigration procedures in Japan which is created by Q-Mate, a student support team run by Kyushu University students.\r\nPlease check it out!\r\n\r\n\r\nImmigration Procedures for Starting Your Life in Japan<\/em>\r\n\r\n\r\n<\/iframe>\r\n<br\/>\r\n<br\/>\r\n<em class=\"txt_bold\">Immigration Procedures for Student Life in Japan<\/em>\r\n<br\/>\r\n<br\/>\r\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/E8PLif1CE7Y?si=6KspAbxWgNJnqE4k\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\r\n<br\/>\r\n<br\/>\r\n<h3 class=\"sttl02\" id=\"student_visa_2\"><em>VISA\/Certificate of Eligibility (CoE)<\/em><\/h3>\r\n\r\n<h4 class=\"sttl03\"><em>1.VISA<\/em><\/h4>\r\nReference<br \/>\r\n<a href=\"https:\/\/www.mofa.go.jp\/j_info\/visit\/visa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>The Ministry of Foreign Affairs of JAPAN (MOFA)<\/em><\/a><br \/>\r\n<a href=\"https:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Service Agency<\/em><\/a><br \/>\r\n<br \/>\r\n<div class=\"wrap_txt\"><p>\r\nBased on the Immigration Control and Refugee Recognition Act, in principle a foreign national wishing to enter Japan is required to have a valid passport issued by the government of their own country with a visa issued by the Government of Japan.<br \/>\r\nThe visa indicates that it is appropriate for the foreign national to enter and stay in Japan. Furthermore, holding a visa is only one of the requirements for entering Japan and does not guarantee that the holder of the visa will be able to enter Japan.<br \/>\r\nTo apply for a visa, the applicant must apply in person to an embassy or consulate. There is no system by which a proxy can carry out the application procedures in Japan and visas cannot be obtained after arriving in Japan.\r\n<\/p><\/div>\r\n\r\n<div class=\"box_strong\">\r\n\r\nThe Visa Information Telephone Service System,<br \/>\r\nThe Ministry of Foreign Affairs of JAPAN (MOFA)<br \/>\r\nTEL\uff1a03-5501-8431\uff0824 hrs\/day\uff09<br \/>\r\n<br \/>\r\nReference: MOFA website<br \/>\r\n<a href=\"http:\/\/www.mofa.go.jp\/j_info\/visit\/visa\/faq.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Frequently Asked Questions<\/em><\/a>\r\n<\/div>\r\n<br \/>\r\n\r\n<h5 class=\"sttl04\"><em>Visa application at the Embassy of Japan or Consulate-General of Japan<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_bold\">1. Application to be submitted to the Embassy of Japan or Consulate-General of Japan by yourself:<\/em>\r\n<\/p><\/div>\r\n\r\n<div class=\"box_nomal\">\r\nNecessary documents\uff1a\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>Certificate of Eligibility (CoE) Exclude those who apply for “Temporary visa”<\/li>\r\n<li>Passport<\/li>\r\n<li>And others<\/li>\r\n\r\n<\/ul>\r\n<br \/>\r\n* Please inquire the Embassy of Japan or Consulate-General of Japan what is necessary before submission.\r\n<\/div>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_bold\">2. Visa to be issued by the Embassy of Japan or Consulate-General of Japan:<\/em><br \/>\r\nCoE is valid for 3 months after it is issued. You need to entry Japan within the period.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\"><em>2.Certificate of Eligibility (CoE)<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nReference:<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Bureau of Japan website<\/em><\/a>\r\n<br \/>\r\n<br \/>\r\nA Certificate of Eligibility is issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.<br \/>\r\nA foreign national in possession of a CoE can get a visa issued more easily at an embassy or consulate within the standard processing period. Also, the landing permission will be given quickly if you show your CoE to an immigration officer.<br \/>\r\nCoE is valid <em class=\"txt_red txt_bold\">for 3 months after it is issued<\/em>, and it will become invalid if you can\u2019t enter Japan in this period.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\"><em>3.Kyushu University CoE Application<\/em><\/h4>\r\n<div class=\"wrap_txt\"><p>\r\nTo apply for “Student” visa, you must apply for a “Certificate of Eligibility” (COE). Kyushu University will apply for your CoE to the Immigration Bureau of Japan as your proxy. We can accept your application on the following online application system. When Kyushu University decides your enrollment, \u201cPre-Arrival Assistance\u201d will send you a log-in ID and Password for the system by e-mail.\r\n<em class=\"txt_bold\">Please make sure that you can receive e-mail from the \u201cjimu.kyushu-u.ac.jp\u201ddomain.<\/em><br \/>\r\n<br \/>\r\n<em class=\"txt_red txt_bold\">\uff1cThose who will enroll as a MEXT student\uff1e<br \/>\r\nProcedures related to status of residence are handled through the Japanese Embassy. For details, please contact each embassy\/consulate directly.<\/em><br \/>\r\n<div class=\"box_nomal\">\r\n<ol class=\"list_number\"><br \/>\r\n<li><em class=\"txt_bold\">Application for Certification of Eligibility (CoE)<\/em><br \/>\r\nThis certificate will be required when you apply for your visa at Japanese embassy\/consulate in the country where you reside.<\/li>\r\n<li><em class=\"txt_bold\">Housing (dormitories) application (only for students)<\/em><\/li>\r\n<li><em class=\"txt_bold\"> Application for City Ward procedures & bank guidance session (only for students who will enter dormitory around Ito campus)<\/em><\/li>\r\n<\/ol>\r\n<br \/>\r\nWhen you get an e-mail, please access the Pre-Arrival Assistance with your log-in ID and password informed from Kyushu University.<br \/>\r\n<br \/>\r\n<a href=\"https:\/\/supportcenter.jimu.kyushu-u.ac.jp\/student\/base\/login\/login.php\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Pre-Arrival Assistance<\/em><\/a>\r\n<br \/><br \/>\r\nPlease read the “Guidance for Pre-Arrival Assistance” carefully and enter your information.<br \/>\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2025\/12\/2026Spring_EN_Guidance-for-Pre-Arrival-Assistance.pdf\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Guidance for Pre-Arrival Assistance<\/em><\/a><br \/>\r\n<br \/>\r\n<em class=\"txt_bold\">Also, we will send you more information before you arrive at Fukuoka, so please check your e-mail regularly.<\/em>\r\n<\/div>\r\n\r\n\r\n<h5 class=\"sttl04\"><em>Deadline<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_red txt_bold\">approximately two months prior to the scheduled arrival date in Japan<\/em>\r\n<\/p><\/div>\r\n\r\n<ul class=\"list_nomal\">\r\n<li>Please be sure to apply for your CoE by the deadline, as late applications may result in a possibility that permission for entry into Japan may not be granted by your scheduled date.<\/li>\r\n<li>Because all information in the application for the CoE is related to your entry visa, please be sure to give us true and accurate information.<\/li>\r\n\r\n<\/ul>\r\n\r\n<h5 class=\"sttl04\"><em>Applicants<\/em><\/h5>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>International students and researchers who will stay at Kyushu University<br \/>\r\nexcluding Temporary Visitor Status<\/li>\r\n<li>Their marital partner and\/or children<br \/>\r\nApplication is accepted only if the applicant inputs their information at the same time.<\/li>\r\n\r\n<\/ul>\r\n\r\n<div class=\"box_attention\">\r\n<em>ATTENSION<\/em>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>It takes about 2 months or more from the application to the issuance of CoE, so please be careful not to apply just before enrollment.<\/li>\r\n<li>The CoE is valid for 3 months; please obtain a visa and enter Japan within 3 months of the CoE issuance date.<\/li>\r\n\r\n<\/ul>\r\n<\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Application Flow<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nThe application submission to the Immigration Bureau of Japan from Kyushu University<br \/>\r\n\u2193<br \/>\r\nCertificate of Eligibility(CoE) to be issued by the Immigration Bureau of Japan and sent to Kyushu University<br \/>\r\n\u2193<br \/>\r\nKyushu University upload to the date of a Certificate of Eligibility(CoE) and send the notification to applicants<br \/>\r\n\u2193<br \/>\r\nAppling for “Student” visa at Japanese embassy\/consulate by yourself\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Insurance<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_bold\">1. Overseas Travel Insurance<\/em><br \/>\r\nIf you stay in Japan less than for 3 months, we recommend you should arrange an overseas travel insurance in your country before your departure.<br \/>\r\nBasically, you cannot join the overseas travel insurance after you arrive in Japan.<br \/>\r\n<br \/>\r\n<em class=\"txt_bold\">2. National Health Insurance<\/em><br \/>\r\nIf you stay in Japan over 3 months, you are required to join the national health insurance.<br \/>\r\nWhen you go to a ward office for your foreign resident registration, please file an application for the insurance as well.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Entry to Japan<\/em><\/h5>\r\n\r\n<ol class=\"list_number\">\r\n\r\n<li>Entry Japan with both your visa and Certification of Eligibility for Status of Residence<\/li>\r\n<li>Submit the Certificate of Eligibility for Status of Residence to an Immigration officer<\/li>\r\n<li>Obtain residential permission<\/li><\/em><\/li>\r\n<\/ol>\r\n\r\n<h4 class=\"sttl03\"><em>4.Temporary Visitor Visa<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nInternational students and researchers whose scheduled stay is less than 90 days in total, and who will receive no salary from Kyushu University during their stay, they can apply for a \u201cShort-Term Stay (Temporary Visitor)\u201d by submitting the necessary documents to the Japanese embassy\/consulate.\r\n<\/p><\/div>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>For further information, please refer to the Ministry of Foreign Affairs Website.<br \/>\r\nDue to Visa Exemption Arrangements, visas are not required for nationals of certain countries and regions if certain conditions are met.<br \/>\r\n<a href=\"https:\/\/www.mofa.go.jp\/j_info\/visit\/visa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Ministry of Foreign Affairs<\/em><\/a><\/li>\r\n<li>For further information, please check Ministry of Foreign Affairs Website.<br \/>\r\nWhen applying for a visa at an Japanese embassy or consulate, you might be requested to submit additional documents in some cases.<br \/>\r\n<a href=\"https:\/\/www.mofa.go.jp\/j_info\/visit\/visa\/short\/novisa.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Ministry of Foreign Affairs<\/em><\/a><\/li>\r\n<li>For further information, please check the websites of the embassy\/consulate of Japan.<br \/>\r\n<a href=\"https:\/\/www.mofa.go.jp\/about\/emb_cons\/mofaserv.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>the embassy\/consulate of Japan<\/em><\/a><\/li>\r\n\r\n<\/ul>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIn case that you apply for a \u201cShort-Term Stay (Temporary Visitor)\u201d, you need to visit an Japanese embassy or consulate and do the application procedures by yourself.\r\n<\/p><\/div>\r\n\r\n<\/ol>\r\n\r\n<h3 class=\"sttl02\" id=\"student_visa_3\"><em>Before Coming to Japan<\/em><\/h3>\r\n\r\n<div class=\"box_strong\">\r\n\r\n<ul class=\"list_nomal\">\r\n<li><a href=\"#before_1\" class=\"link_txt\">If You Do Not Have a Status of Residence<\/a><\/li>\r\n<li><a href=\"#before_2\" class=\"link_txt\">If Your Current Status of Residence is \u201cStudent\u201d<\/a><\/li>\r\n<li><a href=\"#before_3\" class=\"link_txt\">If Your Current Status of Residence is Other than \u201cStudent\u201d<\/a><\/li>\r\n<li><a href=\"#before_4\" class=\"link_txt\">If You Are in Japan under \u201cTemporary Visitor\u201d Status of Residence<\/a><\/li>\r\n\r\n<\/ul>\r\n<\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"before_1\"><em>If You Do Not Have a Status of Residence<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIn order to apply for a \u201cCollege Student\u201d status of residence, you will need to apply for a \u201cCertificate of Eligibility\u201d (COE).<br \/>\r\n<br \/>\r\nFor international students who do not reside in Japan, Kyushu University will apply for the COE on behalf of the student. (Only when the student is applying for a \u201cCollege Student\u201d status)<br \/>\r\n<br \/>\r\nThe application procedure is as follows:<br \/>\r\nFor information on the necessary documents and where to send the documents, please make sure to check the information from the office of the department you are scheduled to enroll at.\r\n<\/p><\/div>\r\n\r\n\r\n\r\n<h4 class=\"sttl03\" id=\"before_2\"><em>If your current status of residence is \u201cStudent\u201d<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you already have a “Student” status of residence, be sure to apply for an extension of stay when necessary. You can apply from 3 months prior to the expiration date on your residence card. However, please note that Kyushu University cannot provide the necessary documents (for use by the organization you belong to) until 3 months prior to the day of enrollment.\r\n<br \/>\r\nIf you wish to apply for extension of stay earlier, please do so through the educational institution you are currently enrolled in.\r\n<\/p><\/div>\r\n\r\n<div class=\"box_attention\">\r\n<em>Attention!<\/em>\r\n“Student” status is only for individuals who are enrolled in an educational institution. If you do not belong to an educational institution, your status of residence may be cancelled by the Immigration Bureau. If there is an interval between the day you leave your current educational institution and the day you enroll at Kyushu University, you will need to apply for a \u201cCertificate of Eligibility (COE).\u201d <br \/>\r\n<\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"before_3\"><em>If your current status of residence is other than \u201cStudent\u201d<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf your status of residence is “Long Term Resident”, “Dependent”, etc., no application procedures are necessary. However, if you wish to change your status of residence to “Student”, please apply for a change of status of residence. \r\n<br \/><br \/>\r\n* Please note that Kyushu University cannot provide the necessary document (for use by the organization you belong to) until 3 months prior to the day of enrollment.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"before_4\"><em>If you are in Japan under \u201cTemporary Visitor\u201d status of residence<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you are currently in Japan with a “Temporary Visitor” status of residence, as a general rule, you will need to leave Japan to apply for a Certificate of Eligibility. For details of necessary procedures.<br \/>\r\n<br \/>\r\nYou could be punished for illegal residence if you repeatedly leave and enter Japan on a “Temporary Visitor” status to study at Kyushu University.\r\n<\/p><\/div>\r\n\r\n<h3 class=\"sttl02\" id=\"student_visa_4\"><em>For Current Students<\/em><\/h3>\r\n\r\n<div class=\"box_strong\">\r\n\r\n<ul class=\"list_nomal\">\r\n<li><a href=\"#school_1\" class=\"link_txt\">Extending Your Period of Stay<\/a><\/li>\r\n<li><a href=\"#school_2\" class=\"link_txt\">Changing Your Status of Residence<\/a><\/li>\r\n<li><a href=\"#school_3\" class=\"link_txt\">Leaving \/ Withdrawing from Kyushu University<\/a><\/li>\r\n<li><a href=\"#school_4\" class=\"link_txt\">Re-enroll at \/ Re-enter Kyushu University<\/a><\/li>\r\n<li><a href=\"#school_5\" class=\"link_txt\">Studying Abroad<\/a><\/li>\r\n<li><a href=\"#school_6\" class=\"link_txt\">If You Want a Part-time Job (including TA\/RA)<\/a><\/li>\r\n<li><a href=\"#school_7\" class=\"link_txt\">If You Are Attending an Internship<\/a><\/li>\r\n<li><a href=\"#school_8\" class=\"link_txt\">If You Are Leaving Japan for Vacation<\/a><\/li>\r\n<li><a href=\"#school_9\" class=\"link_txt\">If You Lose Your Residence Card<\/a><\/li>\r\n<li><a href=\"#school_10\" class=\"link_txt\">When Your Address Changes<\/a><\/li>\r\n\r\n<\/ul>\r\n<\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_1\"><em>Extending your period of stay<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYou may apply to extend your period of stay from three months before your period of stay expires.\r\nAny stay after the expiration is punishable for illegal residence, so be sure to apply to the Fukuoka Immigration Bureau before termination.<br \/>\r\n<br \/>\r\nKyushu University only handles procedures concerning extensions under \u201cCollege Student\u201d status of residence. You need to receive an application form, issued by Kyushu University.<br \/>\r\n<br \/>\r\n<em class=\"txt_bold\">International Exchange Student Division Office hours<\/em><br \/>\r\n(The hours when we can handle procedures involving status of residence):<br \/>\r\n9:00 to 16:00 (Mon. to Fri.)<br \/>\r\n(Closed from12:00 to 13:00 during spring and summer breaks) listener \r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Flow of Procedures<\/em><\/h5>\r\n<div class=\"wrap_txt\"><p>\r\nPlease refer to the following file for the procedure flow for extending your period of stay.<\/p><\/div>\r\n\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2026\/02\/\u5728\u7559\u671f\u9593\u66f4\u65b0\u8a31\u53ef\u7533\u8acb\u306b\u3064\u3044\u3066_2026.2-v5.pdf\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Application for permission to extend the period of stay<\/em><\/a><br \/><br \/><br \/>\r\n\r\n<h5 class=\"sttl04\"><em>If a transcript cannot be issued<\/em><\/h5>\r\n<div class=\"wrap_txt\"><p>\r\nIf a transcript cannot be issued, please ask your academic advisor to prepare the following documents and submit them to the Immigration Office as alternative documents.<\/p><\/div>\r\n\r\n<em class=\"txt_bold\">\u30fbNon-research students<\/em><br \/>\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2024\/05\/\u5b66\u696d\u72b6\u6cc1\u8a3c\u660e\u66f8_Certificate-of-Academic-Status_2024.5\uff5e-1.docx\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Certificate of Academic Status<\/em><\/a><br \/><br \/>\r\n\r\n<em class=\"txt_bold\">\u30fbResearch student<\/em><br \/>\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2024\/05\/\u7814\u7a76\u6d3b\u52d5\u5185\u5bb9\u8a3c\u660e\u66f8_Certificate-of-Research-Activities_2024.5\uff5e-1.docx\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Certificate of Research Activities<\/em><\/a><br \/><br \/><br \/>\r\n\r\n<h5 class=\"sttl04\"><em>If the course of study is extended due to a stay of absence, leave of absence, etc.<\/em><\/h5>\r\n<div class=\"wrap_txt\"><p>\r\nIf the course of study is extended due to a stay of absence, leave of absence, etc., a “Statement of Reasons” must be submitted to the Immigration Bureau.<\/p><\/div>\r\n\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2024\/05\/\u7406\u7531\u66f8_Statement-of-Reasons_2024.5\uff5e.docx\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Statement of Reasons<\/em><\/a><br \/><br \/><br \/>\r\n\r\n<h5 class=\"sttl04\"><em>Where to submit your renewed residence card<\/em><\/h5>\r\n<div class=\"wrap_txt\"><p>\r\nPlease refer to the following file for information on where to submit your renewed residence card.<\/p><\/div>\r\n\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2026\/04\/Where-to-submit-your-updated-residence-card-information\u66f4\u65b0\u5f8c\u306e\u5728\u7559\u30ab\u30fc\u30c9\u60c5\u5831\u63d0\u51fa\u51482026.4.pdf\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Where to submit your updated residence card information<\/em><\/a><br \/>\r\n\r\n<h4 class=\"sttl03\" id=\"school_2\"><em>Changing Your Status of Residence<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you wish to change your status of residence to “College Student”, see below.\r\nKyushu University only handles procedures concerning your change of status of residence to “College Student”.<br \/>\r\nYou need to receive an application form, issued by Kyushu University.<br \/>\r\n<br \/>\r\n<em class=\"txt_bold\"> International Exchange Student Division Office hours<\/em><br \/>\r\n(The hours when we can handle procedures involving status of residence):<br \/>\r\n9:00 to 16:00 (Mon. to Fri.)<br \/>\r\n(Closed from12:00 to 13:00 during spring and summer breaks)\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_3\"><em>Leaving \/ Withdrawing from Kyushu University<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you are leaving\/withdrawing from Kyushu University, you will not be able to continue to stay in Japan under the \u201cCollege Student\u201d status of residence.<br \/>\r\nPlease submit the \u201cNotification of the Accepting Organization (leave)\u201d to the Immigration Bureau within 14 days after leaving Kyushu University and promptly leave Japan or have your status of residence changed to one that is appropriate.\r\n<\/p><\/div>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>Please refer to the following site in order to submit the \u201cOnline Application System\u201d<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Online Application System<\/em><\/a><\/li>\r\n<li>When leaving Japan, please return your Residence Card at the airport.<\/li>\r\n<li>Please inquire the Immigration information Center <em class=\"txt_bold\">(TEL: 0570-013904, 03-5796-7112 (For IP phones, PHS, and calls from overseas)<\/em> for further questions about changing status of residence.<\/li>\r\n\r\n<\/ul>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nFor procedures regarding anything other than your status of residence matters, please inquire the office of the department you belong(ed) to.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_4\"><em>Re-enroll at \/ Re-enter Kyushu University<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_red txt_bold\">You will need to newly obtain a Certificate of Eligibility (COE) in order for you to reenroll at or re-enter Kyushu University.<\/em> <em class=\"txt_red\">(The International Exchange Student Division Office apply for your COE on your behalf.)<\/em>\r\n<\/p><\/div>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>Please see here to confirm the necessary documents.<br \/>\r\n<br \/>\r\n<a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/web\/wp-content\/uploads\/2024\/12\/2025S_Guidance-for-Pre-Arrival-Assistance.pdf\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Guidance for Pre-Arrival Assistance<\/em><\/a><br \/>\r\n<br \/>\r\n<li>Please make sure that you allow enough time to apply for the CoE. The application should not take place immediately before your expected date of reenrollment\/reentrance as it will take two to three months (including the time necessary for inspection) for the Immigration Bureau to issue your CoE.<\/li>\r\n\r\n<\/ul>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nThe Certificate of Admission for Reenrollment\/Reentry will be sent to you together with your COE.\r\nBefore coming to Japan, please make sure to obtain a student visa and enter Japan <em class=\"txt_bold\">within three months<\/em> after the date of issue of your COE.\r\n<\/p><\/div>\r\n\r\n<div class=\"box_attention\">\r\n<em>Caution<\/em>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>You could be required by the Immigration Bureau to submit additional documents as necessary.<\/li>\r\n<li>If you have decided to change the timing of your reenrollment\/reentry for certain circumstances after you have received the COE, please immediately send the COE back to the Kyushu University International Exchange Student Division Office together with a brief explanation on the reasons for the change (free format).<\/li>\r\n<li>If you are a person with multiple nationality and possess Japanese citizenship, you can not apply for the COE.<\/li>\r\n<li>As the Immigration Bureau is responsible for the inspection to give you the residence status, Kyushu University shall not in any way be held liable in case you are not permitted to be given a residence status.<\/li>\r\n\r\n<\/ul>\r\n<\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_5\"><em>Studying abroad<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYour student status at Kyushu University will become either \u201cOn leave\u201d or \u201cStudying abroad\u201d. Please confirm with your School\/Graduate School office.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>If your student status is “on leave”<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYour status of residence as “College Student” will be terminated, so be sure to return your residence card at the airport when leaving the country. You will need to apply for a “Certificate of Eligibility (COE)” when returning to Kyushu University. <br \/>\r\n for the application procedures for the COE. It will take 2 to 3 months to apply for the COE, so be sure to have plenty of time before your return to the university.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>If your student status is “Studying abroad”<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you are studying abroad in one of the programs provided by the Center for International Education, you will receive instructions through your orientations before leave. If you are going abroad under any other programs, please inquire your School\/Graduate School office.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_6\"><em>If you want a part- time job (including TA\/RA)<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nThe \u201cCollege Student\u201d status of residence is for receiving an education in Japan. Therefore, when acquiring a part- time job, you must submit an \u201cApplication for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted\u201d to the Immigration Bureau.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>How to apply<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nTake the following four documents, and go to the Immigration Bureau.<br \/>\r\nThe process will take from two weeks to two months.\r\n<\/p><\/div>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>Application for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted<br \/>\r\n\r\n<li>Passport<\/li>\r\n<li>Residence card<\/li>\r\n<li>Student ID<\/li>\r\n\r\n<\/ul>\r\n\r\n<h5 class=\"sttl04\"><em>Working hours<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIt is determined by law that \u201cActivity other than that Permitted under the Visa Status Previously Granted\u201d(part-time employment) shall be limited to 28 hours per week (As exceptions, 8 hours a day, 40 hours a week, during summer, winter, and spring breaks).<br \/>\r\n<em class=\"txt_red\">You must never work part-time beyond the working limit; you could be punished by repatriation, a fine, or imprisonment.<\/em><br \/>\r\n<em class=\"txt_red txt_bold\">You are prohibited from working par-time in entertainment and amusement businesses, and sex-related businesses. This includes work such as washing dishes or cleaning in \u2018snack\u2019 (sunakku) bars, nightclubs, and bars or cafes that serve food and drink to customers while entertaining them.<\/em>\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>IF you are working part-time in Kyushu University<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you are a regular student working as a Teaching Assistant (TA) or Research Assistant (RA) at Kyushu University with a \u201cCollege Student\u201d status of residence, you do not need to apply for permission to engage in \u201cActivity other than that Permitted under the Visa Status Previously Granted.\u201d<br \/>\r\n<ul class=\"list_nomal\">\r\n<li>Please see here to confirm the details of TA at Kyushu University.<br \/>\r\n<a href=\"https:\/\/ta-support.kyushu-u.ac.jp\/\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Kyushu University TA Portal<\/em><\/a>\r\n\r\n<\/ul>\r\nAs a general rule, non-regular students (including exchange students) cannot work as a TA or an RA, but if circumstances allow non-regular students to work as a TA\/RA, permission to engage in \u201cActivity other than that Permitted under the Visa Status Previously Granted\u201d will be needed. \r\nRegular students who will be doing work other than as a TA\/RA will need to apply for permission to engage in \u201cActivity other than that Permitted under the Visa Status Previously Granted.\u201d\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_7\"><em>If you are attending an internship<\/em><\/h4>\r\n\r\n<h5 class=\"sttl04\"><em>IF you are attending non-paid internships<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n<em class=\"txt_red txt_bold\">No special procedures are necessary.<\/em>\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>IF you are attending a paid internships<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nRegardless of whether or not the internship is a program provided by Kyushu University, you must submit the “Application for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted.” For the procedures of application.\r\n<\/p><\/div>\r\n\r\n<div class=\"box_nomal\">\r\n\r\n<em class=\"txt_bold\">Permitted working hours<\/em><br \/>\r\n<br \/>\r\nDuring academic terms: up to 28 hours per week<br \/>\r\nDuring summer, winter, and spring break specified in the academic calendar: up to 8 hours per day, 40 hours per week<br \/>\r\nIf you plan to attend an internship during an academic term that exceeds 28 hours per week, you will need to apply for \u201cPermission to Engage in Activity other than that Permitted under the Visa Status Previously Granted Exceeding 28 Hours Per Week\u201d in addition to the \u201cApplication for Permission to Engage in Activity other than that Permitted under the Visa Status Previously Granted.\u201d<br \/>\r\n<em class=\"txt_red\">Please take note that only those who satisfy certain conditions can apply.<\/em><br \/>\r\nFor details on the conditions and necessary documents, please see the website below. (Japanese only)<br \/>\r\n<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/publications\/materials\/nyuukokukanri07_00109.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Services Agency<\/em><\/a>\r\n<br \/><br \/>\r\nIf you have any questions, please directly contact the Immigration Bureau.\r\n\r\n<\/div>\r\n\r\n<h5 class=\"sttl04\"><em>IF you are attending an internship abroad<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYou must check with your prospective employer about the necessary procedures and apply for a valid VISA status individually.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>IF you are temporarily leaving Kyushu University to attend an internship<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYou will not be able to reside under a “Student” status of residence, so promptly apply to change your status of residence to one that is appropriate. For information on which status you should apply for, inquire your prospective employer or the Immigration Bureau.<br \/>\r\n<br \/>\r\nIf you are temporarily leaving the university to attend an abroad internship, be sure to return your residence card at the airport when leaving Japan. You will need to apply for “Certificate of Eligibility (CoE)” again when returning to the university. \r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_8\"><em>If you are leaving Japan for vacation<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you are returning to your country during school vacations, or leaving Japan for travel, check “I am leaving Japan temporarily and will return” on your ED card, and present it at the airport \uff08see here for a sample when filling out the ED card).<br \/>\r\n<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Services Agency<\/em><\/a>\r\n<br \/><br \/>\r\nIf you fail to return to Japan within one year from departure, you will lose your status of residence. If your period of stay is to expire before one year from departure, be aware that you must return by that date of termination.<br \/>\r\n<br \/>\r\nFor details, check the Immigration Bureau Website<br \/>\r\n<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Bureau Website<\/em><\/a>\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_9\"><em>If you lose your residence card<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nIf you do not carry your residence card with you, you can be fined an amount not exceeding 200,000 yen, so be sure to report your loss to the nearest police station as soon as possible. After you report to the police, go to the Immigration Bureau and apply for a reissuance.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Necessary documents<\/em><\/h5>\r\n\r\n<ul class=\"list_nomal\">\r\n\r\n<li>Application form for Reissuance of a Residence Card<br \/>\r\n<a href=\"https:\/\/www.isa.go.jp\/en\/applications\/procedures\/nyuukokukanri10_00010.html\" class=\"btn_file\" target=\"_blank\" rel=\"noopener\"><em>Application Form<\/em><\/a><\/li>\r\n<li>Documents that can prove your loss (ex. Certification of report of lost property issued by police)<\/li>\r\n<li>Your passport<\/li>\r\n\r\n<\/ul>\r\n\r\n<div class=\"wrap_txt\"><p>\r\n* Also take your student ID with you, in case you are asked to present it.<br \/>\r\nFor further details, see here<br \/>\r\n<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Services Agency<\/em><\/a>\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"school_10\"><em>When your address changes<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYou must have the address on your residence card changed within 14 days of moving.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>Procedure flow<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nGo to the ward\/city office of your old address, submit a \u201ctenshutsu todoke\u201d, (notification of moving out) and obtain a \u201ctenshutsu shomeisho\u201d (Change of address certificate).<br \/>\r\n\u2193<br \/>\r\nWithin 14 days of moving in, go to the ward\/city office of your new address and submit the “tenshutsu shomeisho” and “tennyu todoke” (notification of moving in) to register as a resident.<br \/>\r\n\u2193<br \/>\r\nWhen the ward\/city office changes the address on the back of your residence card to your new address, the process is completed.<br \/>\r\nBe sure to change the address on your student ID as well. If you do not know how, inquire your affiliated school office.\r\n<\/p><\/div>\r\n\r\n<h3 class=\"sttl02\" id=\"student_visa_5\"><em>For Graduate Students<\/em><\/h3>\r\n\r\n<div class=\"box_strong\">\r\n<ul class=\"list_nomal\">\r\n\r\n<li><a href=\"#grad_1\" class=\"link_txt\">If You Are Scheduled to Return to Your Country<\/a><\/li>\r\n<li><a href=\"#grad_2\" class=\"link_txt\">If You Are Willing to Continue Searching for Work in Japan<\/a><\/li>\r\n<li><a href=\"#grad_3\" class=\"link_txt\">If You Are Scheduled to be Employed in Japan<\/a><\/li>\r\n<li><a href=\"#grad_4\" class=\"link_txt\">If You Are Planning to Continue Your Studies<\/a><\/li>\r\n\r\n<\/ul>\r\n<\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"grad_1\"><em>If you are scheduled to return to your Country<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nThe “Student” status of residence is valid only during your enrollment. Your “College Student” status will be terminated after graduation, so please be sure to leave the country immediately. However, a one month stay is accepted for preparations (If you are short of one month to your date of termination, be sure to leave Japan before your status of residence expires). Be sure to return your resident card at the airport.<br \/>\r\nIf you must extend your stay for an inevitable reason for over one month, please inquire directly to the Immigration Bureau.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"grad_2\"><em>If you are willing to continue searching for work in Japan<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nStudents seeking job opportunities in Japan may apply to change their status of residence to “Designated Activities” if certain qualifications are met. (with the exception of auditors, non-degree students, or research students)<br \/>\r\n<br \/>\r\n<em class=\"txt_bold\">Please refer to the Career Center web page and see \u201cContinuing Job- Hunting Activities after Graduation\u201d.<\/em>\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"grad_3\"><em>If you are scheduled to be employed in Japan<\/em><\/h4>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nYour “College Student” status of residence is only valid during your period of enrollment. Your status will be terminated after graduation, so be sure to complete the procedures to change your status of residence. Please inquire your prospective employer for the specifics of the procedure.<br \/>\r\nIf there is an open period between graduation and employment, inquire either your prospective employer or the Immigration Bureau to either leave the country or change your status of residence.\r\n<\/p><\/div>\r\n\r\n<h4 class=\"sttl03\" id=\"grad_4\"><em>If you are planning to continue your studies<\/em><\/h4>\r\n\r\n<h5 class=\"sttl04\"><em>If you are enrolling in further studies at Kyushu University<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nDepending on your plans, you must submit the “Application for Extension of Period of Stay”for the specifics of the procedure. \r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>If you are scheduled to enroll in Universities other than Kyushu University<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nSubmit a “Notification of the accepting organization (leave)” to the Immigration Bureau within 14 days after your graduation from Kyushu University. You may submit at their office, through mail, or internet. For further details, see here<br \/>\r\n<br \/>\r\n<a href=\"http:\/\/www.moj.go.jp\/isa\/index.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Immigration Services Agency<\/em><\/a>\r\n<br \/><br \/>\r\nPlease inquire your prospective university on the \u201cApplication for Extension of Period of Stay\u201d.\r\n<\/p><\/div>\r\n\r\n<h5 class=\"sttl04\"><em>If you wish to stay in Japan until you enter graduate school<\/em><\/h5>\r\n\r\n<div class=\"wrap_txt\"><p>\r\nRegular international students who will graduate\/complete their studies with a degree and wish to stay until the date of enrollment to a graduate school may apply for a change of status of residence to “Designated Activities (for those who wait for graduate school entrance.)”\r\nThere are some conditions, such as obtaining a letter of pledge from the graduate school. Please consult with a graduate school you enter.\r\nIf your enrollment is cancelled after obtaining this status of residence, you will, in principle, be required to return to your home country. However, it is possible to change the status of residence to another status.\r\n<br \/><br \/>\r\n<a href=\"https:\/\/www.moj.go.jp\/isa\/publications\/materials\/nyuukokukanri10_00151.html\" class=\"btn_nomal\" target=\"_blank\" rel=\"noopener\"><em>Designated Activities (for those who wait for graduate school entrance.)<\/em><\/a>\r\n<\/section>\r\n<\/div>","protected":false},"excerpt":{"rendered":"PAGE MENU Guidance Video VISA\/CoE Before Coming to Japan For Current Students Graduate Students VISA\uff0fStatus of Residence Guidance Video This is a guidance video about immigration procedures in Japan which is created by Q-Mate, a student support team run by Kyushu University students. Please check it out! Immigration Procedures for Starting Your Life in Japan<p class=\"more-link\"><a href=\"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/student\/visa\" class=\"themebutton\">Read More<\/a><\/p>","protected":false},"author":12,"featured_media":0,"parent":17936,"menu_order":57,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/pages\/18431"}],"collection":[{"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/comments?post=18431"}],"version-history":[{"count":52,"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/pages\/18431\/revisions"}],"predecessor-version":[{"id":36587,"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/pages\/18431\/revisions\/36587"}],"up":[{"embeddable":true,"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/pages\/17936"}],"wp:attachment":[{"href":"https:\/\/www.isc.kyushu-u.ac.jp\/intlweb\/en\/wp-json\/wp\/v2\/media?parent=18431"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}