Research Students (Embassy Recommendation)

Note: Please note that we cannot answer your inquiries from August 8 to 16, 2026 as the office will be closed for a summer vacation. You may submit your application via the online form and upload the required documents.

Application for 2027 intake (April/October) is open around April 2026, and the primary screening (documentary examination, written test and interview) is conducted from May to July by the Japanese Embassies or Consulates (hereinafter referred to “Japanese diplomatic missions”). Those who passed the primary screening would be able to apply for issuing the “Letter of Provisional Acceptance” from the universities they wish to study at. They must contact the universities by the designated deadline: Tuesday, September 1, 2026 (Japan Standard Time). The universities judge whether the candidates are worth accepting or not, from their application documents. The candidates who successfully obtained the letter of acceptance are recommended to MEXT by the Japanese diplomatic mission through the Ministry of Foreign Affairs. MEXT then conducts a secondary screening and selects scholarship grantees among those applicants who have found recipient universities.

How to Apply for the “Letter of Provisional Acceptance” (For those who passed the primary screening)

1．Finding Academic Advisor
After passing the primary screening conducted by the Japanese diplomatic mission, please look for suitable academic advisor(s) from KYUSHU UNIVERSITY Researchers

2．Apply for “Letter of Provisional Acceptance”
Please fill out the required information on the application form below and upload the complete set of documents to the designated folder by Tuesday, September 1 (Japan Standard Time). If you do not receive a confirmation email from us within a week, please send an email to ” intlrkoryu@jimu.kyushu-u.ac.jp “
If you wish to enroll in the Graduate School of Engineering or the Graduate School of Systems and Information Science, please obtain preliminary approval from your preferred academic advisor before applying. If you wish to enroll in any other graduate school, you do not need to obtain preliminary approval in advance.

Application Form

Required Documents
●A passing certificate of the primary screening issued by the Japanese diplomatic mission in your country（PDF）
●Following documents with the seal of the Japanese diplomatic mission（PDF）
　① Application Form For Japanese Government (MEXT) Scholarship
　② Field of Study and Research Program Plan
　③ Academic transcript for all academic year of university attended
　④ Certificate of graduation or degree certificate of the university attended
　⑤ Recommendation letter from the president/dean or the academic advisor at the current or last university attended
　⑥ Medical Certificate
　⑦ Abstracts of thesis (only if submitted to the diplomatic mission)
　⑧ Certificate of language proficiency (only if submitted to the diplomatic mission)
　⑨ Others (only if submitted to the diplomatic mission)

How to Submit Documents
Please open the URL below and submit the required documents in a single ZIP file.
Please name the file “Nationality_Full Name.” Example: Japan_Taro Tanaka

URL：https://archive.iii.kyushu-u.ac.jp/public/qOJ3AGpIo_7nTcGz7oFB8f-g4sSKip2QH-ZlYm0tmblI

Notification of the Result
It will take about two weeks on average to examine your application and make the judgment at the graduate school. Please ask your local Japanese diplomatic mission about the deadline for submission of the Letter of Acceptance. The result will be notified by the Student Affairs Section of each school or by your academic advisor. If your application is approved, please send a copy of the Letter of Acceptance to the relevant diplomatic mission by the deadline.

Please note that to enroll as a regular student, you must take and pass the entrance examination administered by the respective graduate school or faculty. For information regarding the application process for regular student admission, please be sure to contact the Student Affairs Section of each school.

Contact

International Student Exchange Division,International Affairs Department, Kyushu University
E-mail ：intlrkoryu@jimu.kyushu-u.ac.jp

Prospective Students